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nati onal 
endowment 

sorSWthe 

ARTS 



Application 
Guidelines 
Fiscal Year 1994 



Architecture 

Landscape Architecture 

Urban Design and Planning 

Historic Preservation 

Interior Design 

Industrial and Product Design 

Graphic Design 





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OMB No. 3135-0062 Expires 12/31/95 



Application Calendar 



Category 



Announce- Earliest 

Application ment of Project 

Postmark Grant Award Beginning 

Deadline or Rejection Date 




Project Grants for 
Individuals 


July 9, 1993 


March 1994 


April 1 , 


,1994 


Individual Grants 
for Design Innovation 


July 9, 1993 


March 1994 


April 1 


, 1994 


USA Fellowships 


July 9, 1993 


March 1994 


April 1 


, 1994 


Project Grants for 
Organizations 


June 18, 1993 
Dec. 10,1993 


Dec. 1993 
June 1994 


Jan. 1, 

July 1, 


1994 
1994 


Planning Grants for Rural 
and Small Communities 


June 18, 1993 
Dec. 10, 1993 


Dec. 1993 
June 1994 


Jan. 1, 
July 1 , 


1994 
1994 


Project Grants for 
Design Education 


June 18, 1993 
Dec. 10,1993 


Dec. 1993 
June 1994 


Jan. 1, 
July 1, 


1994 
1994 


Project Grants for Design 
History and Documentation 


June 18, 1993 
Dec. 10, 1993 


Dec. 1993 
June 1994 


Jan. 1, 
July 1, 


1994 
1994 


Project Grants for 
Arts Facilities Design 


June 18, 1993 
Dec. 10,1993 


Dec. 1993 
June 1994 


Jan. 1, 
July 1, 


, 1994 
1994 




For each application deadline, an individual may apply in only one of the following: 
Project Grants for Individuals, Individual Grants for Design Innovation, USA Fellowships, 
or International Exchange Fellowships. An organization may apply more than once and 
in more than one category, but not for the same project in different project categories. It 
is unlikely, however, that more than one Design Arts grant award will be made to an 
applicant within a twelve month period. 

Complete application packages, including all required materials, must be post- 
marked by the deadline dates. Letters of intent and applications submitted through 
electronic transmission (e.g., FAX) are not acceptable as substitutes for formal applica- 
tions. The Endowment will not be responsible for late materials. Incomplete applications 
will be rejected. 

The supply of guidelines is limited. If you plan to submit more than one application to the 
Design Arts Program, photocopy the appropriate application form (NEA-2 for individuals 
and NEA-3 for organizations) found in the back of this booklet. 



Design Arts Program, Room 627 
National Endowment for the Arts 
Nancy Hanks Center 
1100 Pennsylvania Avenue, N.W. 
Washington, DC 20506-0001 
202/682-5437 

202/682-5496 Voice/T.T. (Text-telephone, a telephone device for hearing impair 
individuals) 



• 



January 1993 




Table of Contents 

Preface 




The Design Arts Program 5 

Highlights for 1994 5 

Applying for a Design Arts Program Grant or Fellowship 6 

Application Information for Individuals 1 1 
Categories of Funding for Individuals 

Project Grants for Individuals 1 3 

Individual Grants for Design Innovation 16 

USA Fellowships 1 8 

Application Information for Organizations 2 1 
Categories of Funding for Organizations 

Project Grants for Organizations 23 

Planning Grants for Rural and Small Communities 27 

Project Grants for Design Education 29 

Project Grants for Design History and Documentation 31 

Project Grants for Arts Facilities Design 33 

Other Programs of Interest 35 

Application Information 

Legal Requirements and Assurance of Compliance 38 

Instructions for Completing Application Form NEA-3 (Rev.) 42 

Application Forms 

Individual Grant Application Form NEA-2 (Rev.) 45 

Organization Grant Application Form NEA-3 (Rev.) 47 
Application Acknowledgment Card Back cover 




Preface 



The National Endowment for the Arts, an independent agency of the Federal 
Government, was created in 1965 to encourage and assist the nation's cultural 
resources. The Endowment is advised by the National Council on the Arts, a 
presidentially appointed body composed of the Chairman of the Endowment 
and twenty-six distinguished private citizens who are widely recognized for the 
expertise or interest in the arts. The Council advises the Endowment on policies," 
programs, and procedures, in addition to making recommendations on grant 
applications. 



• 



Statement of Mission 

National Endowment for the Arts 



Preamble 

Throughout the ages, humanity has striven to go beyond the limits of the 
immediate physical world to create that which was not there before and thus 
nourish the human spirit. The first record of our perception of the world around 
us was through art scratched on cave walls, carved in stone, or modeled in clay. 
Our need to make, experience, and comprehend art is as profound as our need 
to speak. It is through art that we can understand ourselves and our potential. 
And it is through art that we will be understood and remembered by those who 
will come after us. 

This nation's governance is based on our people's commitment to freedom of 
imagination, thought, and expression. Our many aesthetic and cultural 
traditions are precious to us — for the rich variety of their beauty and as a 
symbol of the diverse nature of the United States. 

Primary support for the arts has always come directly from the people of the 
nation: artists in localities all across the country who create and sustain the arts 
and contributors who support the arts out of conviction and as a matter of civic 
and regional pride. 

It was in this context that the National Foundation on the Arts and the 
Humanities Act was enacted in 1965. The Congress found that "the 
encouragement and support of national progress and scholarship in the 
humanities and the arts, while primarily a matter of private and local initiative, is 
also an appropriate matter of concern to the Federal Government..." 

The Congress also found that "while no government can call a great artist or 
scholar into existence, it is necessary and appropriate for the Federal 
Government to help create and sustain not only a climate encouraging freedom 
of thought, imagination, and inquiry, but also the material conditions facilitating 
the release of this creative talent..." 

Mission 

The mission of the National Endowment for the Arts is: 

• To foster the excellence, diversity, and vitality of the arts in the United 
States and 




• To help broaden the availability and appreciation of such excellence, 
diversity, and vitality. 

In implementing its mission the Endowment must exercise care to preserve and 
improve the environment in which the arts have flourished. It must not, under 
any circumstances, impose a single aesthetic standard or attempt to direct 
artistic content. 



• 




Statement of Mission 
National Endowment for the Arts, 
continued 




Implementation 

Who: The Endowment assists individual artists; those who act on behalf of 
artists or audiences; organizations whose primary intention is artistic or 
educational; and state and local arts agencies. Demonstrated or potential 
excellence and capacity to conceive, develop, or present a work of art are 
primary criteria. 

What: Endowment activities: 

• Demonstrate national recognition of the importance of artistic excellence. 

• Provide opportunities for artists to develop their talents. 

• Assist in the creation, production, presentation/exhibition of innovative and 
diverse work that has potential to affect the art form and directly or 
indirectly result over time in new art of permanent value. 

• Assure preservation of our cultural heritage. 

• Increase the performance, exhibition, and transmission of art to all people 
throughout the nation. 

• Deepen understanding and appreciation of the arts among all people 
nationwide. 

• Develop international interchange that benefits American artists, arts 
organizations, and/or audiences. 

• Encourage serious and meaningful art programs as part of basic education. 

• Stimulate increasing levels of non-Federal support of the arts. 

• Improve the institutional capacity of the best of our arts organizations to 
develop, produce, present and exhibit bold and varied fare. 

• Provide information about the arts, their artistic and financial health, and 
the state of their audiences. 

How: The Endowment, in conjunction with private and public partners, carries 
out its mission through grant programs and a wide range of leadership and 
advocacy activities. The Endowment also serves as a national forum to assist in 
the exchange of ideas and as a catalyst to promote the best developments in 
the arts and education about them. The Endowment's grants programs include 
individual, project, and longer term institutional support. 

The Chairman's decision-making is guided by advisory peer panel review and the 
National Council on the Arts and by additional advice from the artistic fields and 
their public and private supporters. The Endowment works closely with its 
public partners (the state and local arts agencies) to reflect regional, state, and 
local perspectives and assist cooperation in implementation of government arts 
support programs. The Endowment's programs are aimed at benefitting all 
people of this nation regardless of sex, race, creed, national origin, disability, 
age, or habitat. 



Excerpted Authorizing Legislation A portion of the Arts Endowment's authorizing legislation states - 

"Sec. 954 (sec. 5) NATIONAL ENDOWMENT FOR THE ARTS 

"(c) The Chairperson, with the advice of the National Council on the Arts, is 
authorized to establish and carry out a program of contracts with, or 
grants in aid or loans to, groups or, in appropriate cases, individuals of 
exceptional talent engaged in or concerned with the arts, for the purpose 
of enabling them to provide or support - 

"(1) projects and productions which have substantial national or 
international artistic and cultural significance, giving emphasis to 
American creativity and cultural diversity and the maintenance and 
encouragement of professional excellence; 




Excerpted Authorizing Legislation, 
continued 



Endowment Information 



'(2) 



"(3) 



projects and productions, meeting professional standards or standards 
of authenticity or tradition, irrespective of origin, which are of 
significant merit and which, without such assistance, would otherwise, 
be unavailable to our citizens for geographic or economic reasons; 



projects and productions that will encourage and assist artists and 
enable them to achieve wider distribution of their works, to work in 
residence at an educational or cultural institution, or to achieve 
standards of professional excellence; 

"(4) projects and productions which have substantial artistic and cultural 
significance and that reach, or reflect the culture of, a minority, inner 
city, rural, or tribal community; 

"(5) projects or productions that will encourage public knowledge, 
understanding, and appreciation of the arts; 

"(6) workshops that will encourage and develop the appreciation and 
enjoyment of the arts by our citizens; 

"(7) programs for the arts at the local level; 

"(8) projects that enhance managerial and organizational skills and 
capabilities; 

"(9) projects, productions, and workshops of the kinds described in 
paragraphs (1) through (8) through film, radio, video, and similar 
media, for the purpose of broadening public access to the arts; and 

'(10) other relevant projects, including surveys, research, planning, and 
publications relating to the purposes of this subsection." 



Information about the Endowment and its programs is contained in Guide to the 
National Endowment for the Arts, which is available from: 

National Endowment for the Arts 
Public Information Office, Room 803 
Nancy Hanks Center 
1100 Pennsylvania Avenue, NW 
Washington, DC 20506-0001 
202/682-5400 

202/682-5496 Voice/T.T. (Text-Telephone, a telephone device for hearing 

impaired individuals) 

Visually and learning-impaired people may obtain assistance in acquiring a 
cassette recording of these or any other Endowment Program's guidelines and 
Guide to the National Endowment for the Arts by writing or calling: 

National Endowment for the Arts 
Office for Special Constituencies, Room 605 
Nancy Hanks Center 
1100 Pennsylvania Avenue, N.W. 
Washington, DC 20506-0001 
202/682-5532 

202/682-5496 Voice/T.T. (Text-Telephone, a telephone device for hearing 

impaired individuals) 

Please specify which publication (e.g. Guide to the National Endowment for th 
Arts or a specific Program's current guidelines) you wish to have recorded. 



• 




The Design Arts Program 




• 



The Design Arts Program of the National Endowment for the Arts promotes 
excellence in the disciplines of architecture, landscape architecture, urban design 
and planning, historic preservation, interior design, industrial and product 
design, and graphic design. The Program supports work of exceptional merit 
that will advance the design arts and benefit the public on a local, state, or 
national level by funding projects such as conceptual and schematic designs; 
feasibility studies; competitions; collaborations; research and theory; 
demonstration projects; exhibitions; and communication tools including 
publications, audio-visual programs, films, and conferences. 

The Program also attempts to strengthen the institutional fabric of the design 
field by forging active partnerships with existing programs and organizations 
that have the ability to advance the quality of design. These partnerships 
constitute the Program's Leadership Initiatives and are managed closely by 
members of the staff. Funded through cooperative and interagency 
agreements, they depend on a high degree of interaction between the Program 
and its partner and, as such, differ substantially from activities supported by 
Design Arts grant categories. 

The Program does not fund general operating costs, capital improvements or 
construction, college or university tuition, or commercial enterprises of any kind. 
Acquisition of permanent equipment generally will not be funded. Other 
Programs within the Endowment may offer funding for major capital 
improvements and construction, as well as debt reduction or elimination. For 
more information, refer to "Local Arts Agencies," "Challenge Grants," and 
"Advancement" on pages 35-36. 

Grants from the Design Arts Program are available in the following categories: 

Project Grants for Individuals 

Individual Grants for Design Innovation 

USA Fellowships 

Project Grants for Organizations 

Planning Grants for Rural and Small Communities 

Project Grants for Design Education 

Project Grants for Design History and Documentation 

Project Grants for Arts Facilities Design 



Highlights for 1994 



Three significant changes have been made in 1994: 

• Individual grant categories, including Project Grants for Individuals, 
Individual Grants for Design Innovation, and USA Fellowships, will be 
considered under one rather than two deadlines a year -- please see the 
inside front cover for deadline date. 




• Project Grants for Design History and Documentation replaces Project 
Grants for Heritage Conservation, and has been modified to exclude 
applications for the preservation, renovation, and rehabilitation of historic 
structures, which are still eligible under Project Grants for Organizations 
as well as Project Grants for Arts Facilities Design. 

• Beginning in 1994, all applicants -- rejected as well as funded individuals and 
organizations -- will be offered the option of inclusion in the Design Arts 
Program's database (Design Access), an information service which is made 
available to the public as a research tool. 

Further refinement of review criteria and application requirements has taken 
place in some of the existing grant categories, so be certain to read each section 
of the guidelines closely. Page limits, deadlines, and specifications for support 
material will be strictly observed. 



Applying for a Design Arts 
Program Grant or Fellowship 



If the Design Arts Program is the most appropriate potential funding source 
within the Endowment, review the grant categories in these guidelines to select 
the appropriate one for your application. Be sure that you fulfill the eligibility 
requirements. 



Study "Application Information for Individuals" on pages 11-12 or "Application 
Information for Organizations" on pages 21-22, as well as any "Special 
Application Requirements" that may be part of the grant category that interests 
you. These instructions explain what support material must be included to 
complete the application package. Do not send any material separately. It is 
advisable noj to include any original artwork, limited edition prints or 
photographs, or other valuable materials, as application packages will 
not be returned unless specifically requested by the applicant. 
Completeness, organization, compliance with instructions, and clarity are 
important factors in the evaluation of the application. Above all, make sure that 
the application postmark deadline is met. Late and incomplete applications 
will be rejected. The Endowment will not accept any application materials by 
electronic transmission (e.g., FAX). 




What Happens to Your Application 



After being processed by the Design Arts Program staff, applications go through 
a three-step process: 1) review by a Design Arts Advisory Panel, 2) review of the 
advisory panel's recommendations by the National Council on the Arts, and 3) 
decision by the Chairman of the National Endowment for the Arts on those 
applications recommended for funding. 



The Advisory Panel is a continually rotating committee composed of experts 
from the design arts field and a knowledgeable layperson. The panel reviews 
applications in closed session, and then, in open session, provides guidance on 
general policy and procedures and on the Program's guidelines for the following 
year. During application review, the panel discusses applications and supporti 
materials in light of the "Review Criteria" in the existing guidelines, and makes 
recommendations for funding. 



• 



The Panel's recommendations are forwarded to the National Council on the 
Arts, a 26-member presidentially-appointed body, for its review in open meeting, 
at which individual grant applications and supporting materials may be 
discussed. The National Council makes its recommendations to the Chairman of 
the Arts Endowment on applications recommended for funding, and makes 
decisions on those to be rejected. 

The Chairman of the National Endowment for the Arts then decides whether or 
not to fund applications recommended by the Council. 

Only after this entire process is complete are applicants notified in writing of 
funding decisions. The notification dates are listed inside the front cover of this 
guideline booklet. Please do not seek information on the status of your 
application prior to this date. 

Applicants are encouraged to contact the Design Arts Program staff for 
information concerning the review of their application after official notification 
has been received. If denied applicants choose to contact the Design Arts 
Program, they must do so within 30 days of such notification. Applicants are 
also invited to attend meetings of the National Council on the Arts as well as 
the open sessions of Advisory Panel meetings. 

When an applicant is notified that he or she has received a grant, the grantee 
may request full or partial payment, depending on the nature and schedule of 
the project. 




Design Information and 
Technical Information 



• 



To learn more about design activities that relate to your proposed project, 
contact Design Access, an information service provided by the Design Arts 
Program in cooperation with the National Building Museum in Washington, DC. 
A comprehensive database of design projects supported by Design Arts Program 
grants from 1967 to the present is indexed by subject, discipline, date, location, 
and applicant name. Abstracts of projects supported by these grants can be 
obtained by phone or by mail at the address below and are available free of 
charge. Lengthier documents, including Final Reports and other grant products, 
can be reproduced and mailed at the requester's expense. We urge you to take 
advantage of this resource, particularly if you are preparing an application. 
Design Access also maintains a library of books and periodicals on design and 
related topics that is accessible to the public on a walk-in basis. 

It is anticipated that continued expansion of the database will provide users 
with a valuable information resource that will facilitate research and encourage 
collaboration and consultation among design professionals and the public. 
Therefore, all grants will continue to be made available through Design Access, 
but only with the applicant's permission. In accordance with exemption (b)(6) 
of the Freedom of Information Act, 5 U.S.C. 552, in all cases, budgetary and 
personal information, including home addresses and social security numbers, will 
be deleted. The applicant's name will not be deleted. (For a specific listing of 
the application information to be included in Design Access, see the asterisked 
(*) items in each of the "How to Apply" and "Special Application 
Requirements" sections.) Please be certain that you check the permission box 
on Section 9 of the application form with the response you feel is appropriate. 



For more information, contact: 



• 



Design Access 

The National Building Museum, Suite 322 

401 F Street, N.W. " 

Washington, DC 20001 

(202/272-5427) 



Grant Amounts 



Applicants whose grants are recommended at less than the amount requested 
may be asked to revise the project budget. The applicant may need to reduce 
the scope of the project or find more funds from sources other than the 
Endowment. 



Matching Funds 



Grants for organizations may be used to pay no more than half the total cost of 
any project. Applicants are encouraged to provide required matching funds 
primarily from cash contributions or earned income, although in-kind 
contributions may also be used as a partial match. Design Arts Program grant 
funds may not be matched by other Federal funds. 

Grants to individuals do not require matching funds. 

Grant funds from more than one Endowment program or category may not be 
used for the same expenses. 




Period of Support 



Design Arts Program grants are generally awarded for a period of up to twenty- 
four months, but projects requiring longer periods of support, if justified, can be 
accommodated. The period of support indicated on the application should 
accurately reflect the actual time necessary to plan, execute, and close out the 
project. Please allow sufficient time in order to avoid requests for 
extensions. If requests for extension of the grant period are necessary, they 
should be in the form of a letter addressed to the Design Arts Program, and 
should include the grant number, interim report on progress to date, proposed 
new end date, and a clear reason for the requested extension. Requests will be 
considered on a case-by-case basis. Approval is not guaranteed. Grantees 
whose projects exceed one year will be required to submit an interim report at 
the close of the first twelve-month period following the award of a grant. 




Continued Support 



The Design Arts Program welcomes applications for innovative projects and 
activities, as well as those seeking to strengthen existing projects. An award 
granted one year, however, does not imply Endowment support in subsequent 
years. Proposals for projects that can be sustained only with continued 
Endowment funding are discouraged. 



Access 



In passing the Rehabilitation Act of 1973, Congress mandated that all federally 
assisted programs, including construction and renovation projects, be accessible 
to disabled individuals. The 1990 Americans with Disabilities Act (ADA) 
extended these requirements to many privately-owned buildings that serve a 
public purpose, including entertainment and recreation facilities, multi-family 
housing, and commercial establishments whether or not they are federally 
assisted. Because achieving access for disabled people frequently entails long- 
range planning and budgeting, the Endowment requires applicants to consider 
access issues in the early planning stages of programs and services. 

The costs of making conferences and other educational initiatives accessible to 
people with various disabilities (e.g., sign language interpreters, closed and open 
captioning for film/video, cassette recordings of printed materials, or large print 
labeling) are generally eligible project costs. Applicants proposing design 
projects involving buildings or public spaces should indicate how these will be 
made accessible. For more information and how to obtain copies of the Uniform 
Federal Accessibility Standard, see "Other Programs of Interest/Office for Special 
Constituencies" on page 37. 



Historic Preservation Assessments 



Section 106 of the National Historic Preservation Act (NHPA) requires Federal 
agencies to take into account the effects of their undertakings, such as grant 
awards, and to afford the Advisory Council on Historic Preservation a reasonable 
opportunity to comment on such undertakings. In determining whether historic 
properties exist in the project area, the Arts Endowment is required, when 
necessary, to seek information from grant applicants and other "parties likely to 
have knowledge of or concerns with historic properties." The Federal agency is 
required to consult during this process with the Advisory Council and the State 
Historic Preservation Officer (SHPO). During the application process, the Arts 
Endowment may request that the applicant provide information concerning the 
proposed project's effect on historic properties in order to conduct an historic 
preservation review. If an historic preservation review is required, it will result in a 
finding of either "no effect" on historic properties involved, or a finding of 
"adverse effect" on those properties. A finding of "adverse effect" requires a 
consultation on ways to avoid or reduce the adverse effects. The consultation 
will include the Arts Endowment, the applicant, the SHPO, the Advisory Council 
and other interested parties who have knowledge of or concerns with the 
historic properties involved. 




Environmental Assessments 




42 U.S.C. section 4332, the National Environmental Protection Act (NEPA), 
requires Federal agencies to make, when necessary, an environmental assessment 
before undertaking a major Federal action. During the application process, the 
Arts Endowment may request that the applicant provide information in response 
to specific questions in accordance with NEPA and the regulations implementing 
that law (found at 40 CFR section 1500, et seq.) in order to make the 
environmental impact study (EIS) or an issuance by the Arts Endowment of a 
"finding of no significant impact." A "finding of no significant impact" requires 
no additional action by the Arts Endowment or the applicant. 



Project Location 



Generally, all projects supported by the Endowment must be undertaken within 
the fifty states, the District of Columbia, Puerto Rico, Guam, American Samoa, 
the U.S. Virgin Islands, or the Northern Mariana Islands. Exceptions may be made 
if projects can be justified in terms of benefits to the United States. 



Acknowledgment of 
Endowment Support 



Grantees should credit the National Endowment for the Arts on announcements 
that refer to the project and on all work, such as published materials or films, 
that results from the grant. 



Reporting Requirements 



• 




Interim Reports: 

The Design Arts Program will require an Interim Report at the end of the first 
twelve months of the grant period from all grantees with a period of support 
lasting longer than twelve months. Similarly, an Interim Report will be required 
of grantees seeking extensions beyond a twelve month period. Grantees receive 
complete instructions on Interim Reports with their grant letters. This policy 
begins with grants awarded in Fiscal Year 1993 (i.e., any grant letters dated on 
or after October 1, 1992). 

Progress Reports: 

A Progress Report could be required of any Endowment grant recipient. Grant 
award letters will clearly indicate if a grantee is required to submit a Progress 
Report. Recipients of grant award letters that exclude this requirement should 
presume that they do not have to submit Progress Reports. If, subsequent to 
the award, this determination changes, the grantee will be notified in writing. 

Final Reports: 

At the end of the grant period, the Endowment requires acceptable Final Report 
packages from all grantees. Grantees receive complete instructions on Final 
Reports with their grant letters. 

Former grantees who fail to submit required Final Report packages on 
Endowment grant(s) are ineligible to receive subsequent funding for five years 
following the Final Report due date of the grant(s) unless the delinquent Final 
Report packages are submitted earlier. Acceptability of Final Report packages 
may also affect eligibility. This policy begins with grants awarded in Fiscal Year 
1984 (i.e., any grant letters dated on or after October 1, 1983). 

To maintain or reestablish eligibility, immediately mail any delinquent Final 
Reports to: 

Grants Office/Final Reports Section, Room 204 

National Endowment for the Arts 

Nancy Hanks Center 

1100 Pennsylvania Avenue, N.W. 

Washington, DC 20506-0001 

Do no! include Final Reports as part of your new application package. 



10 



Taxability of Fellowships 



Staff Assistance 



The Internal Revenue Code provides that the full amount of a Fellowship grant is 
taxable to its recipient. Questions regarding tax liability should be directed to 
the Internal Revenue Service or private tax counsel. 



Design Arts Program Specialists are available to assist in the application process 
by answering questions or directing applicants to other information sources. 
Information regarding applications previously reviewed is also available to Design 
Arts applicants seeking to resubmit their applications. We encourage you to 
take advantage of technical assistance provided by the Program staff, before as 
well as after you submit an application, as staff assistance and panel information 
may be helpful in improving your submission. Write or telephone: 

Design Arts Program, Room 627 
National Endowment for the Arts 
Nancy Hanks Center 
1100 Pennsylvania Avenue, N.W. 
Washington, DC 20506-0001 
202/682-5437 

202/682-5496 Voice/T.T. (Text-Telephone, a telephone device for hearing 

impaired individuals) 



• 



4 



Application Information 
for Individuals 



11 



How to Apply 



Mail by the deadline the following materials, and those listed in "Special Appli- 
cation Requirements" for each specific category of funding for individuals to: 

Information Management Division/DAP, 8th Floor 

National Endowment for the Arts 

Nancy Hanks Center 

1100 Pennsylvania Avenue, N.W. 

Washington, DC 20506-0001 

All materials must be typed on 8 1/2" x 11" paper . Do not use photoreduction 
or a typeface smaller than standard pica or elite. Do not use a dot matrix printer 
unless it produces near letter quality. Please submit materials in the order shown 
below. Do not bind or staple materials. Be sure to keep copies for your 
records, as application materials will not be returned or held for re- 
application. 

Late and incomplete applications will be rejected. It is the applicant's 
responsibility to submit a complete application package, including all required 
materials. 

The Endowment will no! accept any application materials by electronic 
transmission (e.g., FAX). 

1 . Three copies (one sided) of Individual Grant Application Form NEA-2 (Rev.). 
One copy must be the typed, signed original which is on pages 45-46. 

*Applicants should exercise care in writing the "Description of Proposed 
Activity" (Section 9 of the form) because it is crucial in the application review 
process. A clear, concise summary description of the project must be limited 
to the space provided on the application form. The Design Arts Advisory 
Panel's first recommendation is based on this statement. For those 
applicants who pass this review, panelists then consider the strength of the 
supporting material. Do not reduce type or use font sizes smaller than ten 
point. The description should be a straightforward, clearly written 
statement that describes the purpose, methodology, audience, and 
product of the proposed project; beginning with an underlined project 
title. 

USA Fellowship applicants should show how this award will benefit their 
professional development and where they plan to go/how they plan to 
schedule their time. 



2. One copy of your resume (no more than five pages). The "Career summary 
or background" (Section 11) on the Application Form should outline points 
that are particularly relevant to the proposed activity. 

3. An original and one copy of at least three, but no more than five, letters 
of support from professionals who are familiar with the applicant's 
qualifications and the importance of the project. Letters must be included 
in the application package. 



information to be included in Design Access. 



12 



Application Information 4. Two copies (unless otherwise specified) of the "Special Application 

for Individuals, Requirements" for your category. Include a contents sheet listing the 

continued materials submitted as a guide for the reviewers. The quality of the 

application package reflects the applicant's ability to accomplish the work; 
brevity and relevance are often more effective than volume. 

5. The Application Acknowledgment Card on the back cover of these 
guidelines. Please be sure the card is completed and self-addressed before 
including it in the application package. 

6. For current grantees, a status report on any Design Arts Program grant still 
under way. 

7. Please complete the checklist on page 51 to assure that all required materials 
are included in your application package. This is solely for your own use. 
The checklist does qqX need to be included in your application package. 



« 



i 



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13 



Categories of Funding 
For Individuals 



* 



roject Grants for 
Individuals 



Project Grants for Individuals are intended to promote the practice of design 
as an art form that embraces aesthetic, economic, and utilitarian issues. The 
largest category of funding available to individuals in all of the design disciplines, 
Project Grants for Individuals supports projects that advance design practice, 
research, theory, and communication. Applicants are encouraged to propose 
projects that address major concerns facing our society which the design arts 
can affect. 



Eligibility 



Project Grants for Individuals are available to professional designers and other 
individuals working in design. Students enrolled in academic institutions are 
eligible; grant funds, however, may not be used for tuition or other non-project- 
related expenses. An individual may apply in only one of the following 
categories: Project Grants for Individuals, Individual Grants for Design 
Innovation, USA Fellowships, or International Exchange Fellowships. Applicants 
may receive a grant and continue to teach or work. Awards are made only to 
United States citizens or permanent residents of the U.S. who, if they have 
received an earlier Endowment grant, meet the "Reporting Requirements" on 
page 9. 



Grant Amounts and 
Matching Funds 



Project Grants for Individuals range from $5,000 to $25,000. They do not 
require matching funds. 



• 



Review Criteria 



Deadlines 




The Program supports work of exceptional merit that will advance the design 
arts. In reviewing applications, panelists consider the following factors: 

Potential of the project to advance the design field. 

National, regional, or local significance of the project. 

Applicant's demonstrated ability to carry out the project. 

Presentation and quality of written and visual materials. 

Applicant's ability to describe the project and procedure with clarity. 

Applicant's proposal for dissemination of materials, when appropriate. 

Applicant's ability to meet the "Special Application Requirements" listed on 
pages 14-15. 

Applications for Project Grants for Individuals are received once a year. Grant 
award or rejection announcements will, in most cases, be made within seven 
months of the application deadline. See the inside front cover for specific 
announcement and earliest project start date. 

The deadline for Project Grants for Individuals for Fiscal Year 1994 is July 9, 
1993. 

Please take advantage of technical assistance available from the Design Arts 
Program Specialists in preparing your complete application package. They are 
familiar with all aspects of the application process and will answer questions or 
direct you to other information sources. Late and incomplete applications 
will be rejected. 



14 



Special Application Requirements/ Individuals applying for Project Grants for Individuals must submit formal 
Project Grants for Individuals application packages including all of the materials described in "Application 

Information for Individuals" on pages 11-12. 

In addition, application packages for certain project grants must include specia 
supporting materials. If the proposed project fits any of the descriptions listed 
below, please submit the materials described below. In the event your project 
does not fit into any of the categories below, it is your responsibility to submit 
materials which will best describe your project and your ability to undertake the 
proposed project. If you have any questions, please contact the Design Arts 
Program for clarification. 

Projects To Produce a Design : 

If the proposed work includes designing a new building, preparing an urban 
design plan, designing an interior or a landscape, developing a graphic system, 
or undertaking any other project to produce a design, applicants must submit: 

1 . One copy of your portfolio demonstrating your qualifications for 

undertaking the proposed project. It is advisable not to include any 
original artwork, limited edition prints or photographs, or other 
valuable materials, as application packages will not be returned. 

*2. Two copies of an expanded narrative (five pages or less) indicating the 
anticipated impact of the design project on the community, region, and/or 
nation, and provide a rationale for your assessment. 

*3. One copy of photographs and/or drawings of the site or the existing 
conditions which would be changed. 

*4. Two copies of a one-page or less plan for implementing barrier-free design 
(see "Access" on page 8 and "Office for Special Constituencies" on page 37 

Research and Theory Projects : 

If the proposed work includes an exploration of the aesthetic, economic, social, 
environmental, theoretical, philosophical, or cultural aspects of design, include 
two copies of an expanded narrative* (five pages or less) that: 

• Describes the topic, its significance, and its contribution to the design field. 

• Demonstrates a familiarity with the topic by virtue of related work and an 
ability to carry out the project. 

• Describes the scope of the project, including research methods and concepts, 
a work plan/schedule, and plans for dissemination of the results. 



'Information to be included in Design Access. 



i 



i 



• 



• 



15 

Special Application Requirements/ Communication Projects: 

Project Grants for Individuals If the proposed work includes media components (such as writing and 

producing a publication, exhibition, film, or audio-visual presentation), or a 
conference or workshop, include two copies of an expanded narrative* (five 
pages or less) that: 

• Describes the need for the project, the intended audience, and the benefits 
the project will provide to that audience. 

• Describes the proposed work plan, method, and schedule for production and 
distribution. 

• Describes the proposed method for evaluating and disseminating the results, 
and a fiscal strategy for the future if the project is an ongoing one. 

In addition, provide one copy of resumes and samples of previous work by the 
writer, filmmaker, audio-visual artist, and conference coordinator, and others 
involved in the project which demonstrate the applicant's ability to carry out 
the project. 



'Information to be included in Design Access. 



• 




16 

Individual Grants for 
Design Innovation 



Individual Grants for Design Innovation support projects that seek to 
resolve current design problems by exploring alternative solutions. Applicants 
are encouraged to explore new fields of endeavor which may not have received 
a high level of attention or to consider "traditional design problems utilizing 
innovative methodologies. "Research and development" projects are 
encouraged under this category. Individual Grants for Design Innovation 
should seek to advance design aesthetics, utility, economics and/or other critical 
issues. 



• 



Eligibility 



Individual Grants for Design Innovation are available to designers and other 
individuals working in design-related professions. Students enrolled in academic 
institutions are eligible; grant funds, however, may not be used for tuition or 
other non-project-related expenses. An individual may apply in only one of the 
following: Project Grants for Individuals, Individual Grants for Design Innovation, 
USA Fellowships, or International Exchange Fellowships. Applicants may receive 
a grant and continue to teach or work. Awards are made only to United States 
citizens or permanent residents of the U.S. who, if they have received an earlier 
Endowment grant, meet the "Reporting Requirements" on page 9. 



Grant Amounts and 
Matching Funds 



Individual Grants for Design Innovation range from $5,000 to $10,000. 
They do not require matching funds. 



Review Criteria 



The Program supports work of exceptional merit that will advance the design 
arts. In reviewing applications, panelists consider the following factors: 

• Potential of the project to advance the design field and encourage new 
thinking. 

• Applicant's demonstrated ability to carry out the project. 

• Presentation and quality of written and visual materials. 

• Applicant's ability to describe the project and procedure with clarity. 

• Applicant's proposal for dissemination of materials, when appropriate. 

• Applicant's ability to meet the "Special Application Requirements" listed on 
page 17. 



t 



Deadlines 



Applications for Individual Grants for Design Innovation are received once a 
year. Grant award or rejection announcements will, in most cases, be made 
within seven months of the application deadline. See the inside front cover for 
specific announcement and earliest project start date. 

The deadline for Individual Grants for Design Innovation is July 9, 1993. 

Please take advantage of technical assistance available from the Design Arts 
Program Specialists in preparing your complete application package. They are 
familiar with all aspects of the application process and will answer questions or 
direct you to other information sources. Late and incomplete applications 
will be rejected. 



• 



17 



• 



Special Application Requirements/ 

Individual Grants for 

Design Innovation 



Individuals applying for Individual Grants for Design Innovation must submit 
formal application packages including all of the materials described in 
"Application Information for Individuals" on pages 11-12 and the following 
items: 

" 1 . Two copies of an expanded narrative (five pages or less) of the project to 
be undertaken, its significance to the design field, and its potential to 
encourage new thinking. Applicants should explain why the proposed 
project and/or methodology constitutes innovation, when appropriate. 
Describe the dissemination plan for this information. 

'2. One copy of representative samples of applicant's previous work . It is 
advisable not to include any original artwork, limited edition prints 
or photographs, or other valuable materials, as application packages 
will not be returned. 



information to be included in Design Access. 



• 




18 



USA Fellowships 



USA Fellowships are awarded to designers and other individuals working in 
design-related professions for independent study and travel within the United 
States. Available to those for whom a more extensive first-hand knowledge of 
American design is critical to their work, the fellowships are intended for 
professionals who have made outstanding contributions to the design field or 
who demonstrate the potential for outstanding work in the future. 



• 



Eligibility 



Individuals may receive a USA Fellowship once. Awards are made only to 
United States citizens or permanent residents of the U.S., and travel supported 
must be within the U.S. Fellowships may be used to support the work of the 
recipient only : time, travel and materials for project collaborators are not 
allowable costs. An individual may apply in only one of the following: Project 
Grants for Individuals, Individual Grants for Design Innovation, USA Fellowships, 
or International Exchange Fellowships. Applicants may receive a fellowship and 
continue to teach or work. Applicants who have previously received an 
Endowment grant in another category must also meet the "Reporting 
Requirements" on page 9. 



Fellowship Amounts 



Fellowships range from $5,000 to $20,000. 
funds. 



They do not require matching 



Review Criteria 



The Program supports work of exceptional merit that will advance the design 
arts. In reviewing applications, panelists consider the following factors: 

• Appropriateness of the proposed itinerary. 

• Academic and professional qualifications of applicant. 

• Applicant's demonstrated potential to make future contributions to the 
design field. 

• Applicant's ability to explain the importance of the proposed work to his/her 
professional development and to the field. 

• Applicant's ability to meet the "Special Application Requirements" listed on 
page 19. 



i 



Deadlines 



Applications for USA Fellowships are received once a year. Grant award or 
rejection announcements will, in most cases, be made within seven months of 
the application deadline. See the inside front cover for specific announcement 
and earliest project start date. 

The deadline for USA Fellowships is July 9. 1993. 

Please take advantage of technical assistance available from the Design Arts 
Program Specialists in preparing your complete application package. They are 
familiar with all aspects of the application process and will answer questions or 
direct you to other information sources. Late and incomplete applications 
will be rejected. 



• 



• 



19 

Special Application Requirements/ Individuals applying for a USA Fellowship must submit formal application 

USA Fellowships packages including all of the materials described in "Application Information for 
Individuals" on pages 11-12 and the following items: 

*1 . Two copies of an expanded narrative (five pages or less) describing the 
project to be undertaken, its significance to the design field, and relevance 
to applicant's career development. 

2. Two copies of a detailed description of career accomplishments and future 
directions (in addition to the required resume). Do not exceed two pages. 

3. Two copies of a proposed travel itinerary. 

*4. One copy of representative samples of applicant's previous work. It is 
advisable nojt to include any original artwork, limited edition prints 
or photographs, or other valuable materials, as application packages 
will not be returned. 



"Information to be included in Design Access. 



• 




20 

International Exchange Fellowships for work and study in Japan are available each year to American 

Fellowships artists in various disciplines. Outstanding practicing artists for whom the 

opportunity to live and work in Japan for six months would be beneficial to their^^ 
work as design professionals must apply through the International Program. m 

The Endowment is also exploring other international opportunities for 
outstanding practicing artists. Please contact the International Program for 
further information. (202/682-5422) 

Competition for International Exchange Fellowships is Endowment-wide. 
Individuals who wish to apply must do so through the International Program 
and must meet all eligibility and application requirements outlined for Project 
Grants for Individuals on pages 13-15. 

The application deadline for Fiscal Year 1994 International Exchange 
Fellowships in Design Arts is July 9, 1993. Applications will be reviewed twice: 
first by a Design Arts Advisory Panel and then by an interdisciplinary panel. The 
project description must reflect activities for which residence in the foreign 
country would be advantageous. For more information, contact the Design 
Arts Program (202/682-5437). 



« 



• 



21 



Application Information 
for Organizations 

How To Apply 



Mail by the deadline the following materials and those listed in "Special 
Application Requirements'' for each specific category of funding for 
organizations to: 

Information Management Division/DAP, 8th Floor 

National Endowment for the Arts 

Nancy Hanks Center 

1100 Pennsylvania Avenue, N.W. 

Washington, DC 20506-0001 

All materials must be typed on 8 1/2" x 11" paper . Do not use photoreduction 
or a typeface smaller than standard pica or elite. Do not use a dot matrix printer 
unless it produces near letter quality. Please submit materials in the order shown 
below. Do not bind or staple materials. Be sure to keep copies for your 
records, as application materials will not be returned or held for re- 
application. 

Late and incomplete applications will be rejected. It is the applicant's 
responsibility to submit a complete application package, including all required 
materials. 

The Endowment will not accept any application materials by electronic 
transmission (e.g., FAX). 

1 . Three copies (one sided) of Organization Grant Application Form NEA-3 
(Rev.). One copy must be the typed, signed original which is on pages 47- 
50. 

*Applicants should exercise care in writing the "Summary of project 
description" (Section V) on Application Form NEA-3 (Rev.) because it is 
crucial in the application review process. A clear, concise summary 
description of the project must be limited to the space provided on the 
application form. The Design Arts Advisory Panel's first recommendation is 
based on this statement. For those applicants which pass this review, 
panelists then consider the strength of the supporting material. Do not 
reduce type or use font sizes smaller than 10 point. The description should 
be a straightforward, clearly written statement that describes the 
purpose, methodology, audience, and product of the proposed project; 
beginning with an underlined project title. 

2. One copy of the resumes of key personnel and/or consultants who will 
work on the project including, for example, the project director, architect, 
designers, planners, or others, as applicable. 

3. An original and one copy each of at least three, but not more than five, 
letters of support from professionals who are familiar with the applicant's 
work and with the project, and from people anticipated to benefit from it. 
Letters from persons directly affiliated with the project will not be 
considered. Letters must be included in the application package. 

4. Two copies (unless otherwise specified) of the "Special Application 
Requirements" for your category. Include a contents sheet listing the 
materials submitted as a guide for the reviewers. The quality of the 
application package reflects the applicant's ability to accomplish the work; 
brevity and relevance are often more effective than volume. 



information to be included in Design Access. 



22 



Application Information 5. Two copies of the Internal Revenue Service determination letter for tax- 
for Organizations, exempt status or of the official document identifying the organization as a 

continued unit of either state or local government. 

6. The Application Acknowledgment Card on the back cover of these 
guidelines. Please be sure the card is completed and self-addressed before 
including it in the application package. 

7. For current grantees, a status report on any Design Arts Program grant still 
under way. 

8. Please complete the checklist on page 52 to guide you in assembling your 
application package. This is solely for your own use. The checklist does not 
need to be included in your application package. 



• 



« 



• 



23 



♦ 



Categories of Funding 
for Organizations 



roject Grants for 
Organizations 



Project Grants for Organizations are intended to promote the practice of 
design as an art form that embraces aesthetic, economic, and utilitarian issues. 
The largest category of funding available to organizations in all of the design 
disciplines, Project Grants for Organizations supports projects that advance 
design practice, research, theory, and communication. Applicants are 
encouraged to propose projects that address major concerns facing our society 
which the design arts can affect. 



Eligibility 



Grant Amounts and 
Matching Funds 



Review Criteria 



• 



Deadlines 




Applicants for Project Grants for Organizations (including local and state 
governments; state, local, and regional arts agencies; organizations awarding 
design fellowships; community or neighborhood organizations; colleges and 
universities; and independent nonprofit groups and institutions) must meet the 
"Legal Requirements" on pages 38-41 and, if they have received an earlier 
Endowment grant, the "Reporting Requirements" on page 9. State arts 
agencies and regional arts organizations must be operating under a plan 
approved by the Endowment. Organizations may not apply for the same 
project under more than one project grant category. 

Project Grants for Organizations range from $10,000 to $50,000. Each 
grantee organization must match the funds on at least a one-to-one basis. In- 
kind contributions may not be used for the entire match. Federal funds may not 
be used as any part of matching funds. 

The Program supports work of exceptional merit that will advance the design 
arts. In reviewing applications, panelists consider the following factors: 

Potential of the project to advance the design field. 

National, regional, or local significance of the project. 

Applicant's demonstrated ability to carry out the project. 

Presentation and quality of written and visual materials. 

Applicant's ability to describe the project and procedure with clarity. 

Applicant's proposal for dissemination of materials, when appropriate. 

Appropriateness of the project budget. 

Applicant's ability to meet the "Special Application Requirements" listed on 
pages 24-26. 

Applications for organizational project grants are received twice a year. Grant 
award or rejection announcements will, in most cases, be made within seven 
months of each application deadline. See the inside front cover for specific 
announcement and earliest project start dates. 

Deadlines for Project Grants for Organizations for Fiscal Year 1994 are June 
18. 1993 and December 10, 1993. 

Please take advantage of technical assistance available from the Design Arts 
Program Specialists in preparing your complete application package. They are 
familiar with all aspects of the application process and will answer questions or 
direct you to other information sources. Late and incomplete applications 
will be rejected. 



24 



Special Application Requirements/ Organizations applying for project grants must submit formal application 
Project Grants for Organizations packages including all of the materials described in "Application Information for 

Organizations" on pages 21-22. 

In addition, application packages for certain project grants must include special 
supporting materials. If the proposed project fits any of the descriptions listed 
below, please submit the materials described below. In the event your project 
does not fit into any of the categories below, it is your responsibility to submit 
materials which will best describe your project and your organization's ability to 
undertake the proposed project. If you have any questions, please contact the 
Design Arts Program for clarification. 

Projects To Produce a Design: 

If the proposed work includes hiring a designer or supporting a designer/artist 
collaboration to design a new building, prepare an urban design plan, design an 
interior or a landscape, develop a graphic system, or undertake any other project 
to produce a design, applicants must submit: 

1 . One copy of the qualifications and portfolio of the participating designer(s) 
or other artist(s). It is advisable not to include any original artwork, 
limited edition prints or photographs, or other valuable materials, as 
application packages will not be returned. If the designer(s) has not 
yet been selected for the project, outline in one page or less your 
plans for selecting one. 

*2. Two copies of an expanded narrative (five pages or less) indicating the 
anticipated impact of the design project on the community, region, and/or 
nation, and provide a rationale for your assessment. 

*3. One copy of photographs and/or drawings of the site or the existing 
conditions which would be changed. 

*4. Two copies of a one-page or less plan for implementing barrier-free design 
(see "Access" on page 8 and "Office for Special Constituencies" on page 37). 



• 



• 



Communication Projects: 

If the proposed work includes media components (such as writing and 
producing a publication, exhibition, film, or audio-visual presentation), or a 
conference or workshop, include two copies of an expanded narrative* (five 
pages or less) that: 



• 



Describes the need for the project, the intended audience, and the benefits 
the project will provide to that audience. 

• Describes the proposed work plan, method, and schedule for production and 
distribution. 

• Describes the proposed method for evaluating and disseminating the results, 
and a fiscal strategy for the future if the project is an ongoing one. 

In addition, provide one copy of resumes and samples of previous work by the 
writer, filmmaker, audio-visual artist, conference coordinator, and others involved 
in the project which demonstrate the applicant's ability to carry out the project. 



Information to be included in Design Access. 



• 



25 



Special Application Requirements/ 

Project Grants for Organizations, 

continued 



Artist/Designer Collaborations : 

Organizations may apply for funding to conduct a project as an Artist/Designer 

Collaboration. Include the following information in all application packages: 

k 1 . Two copies of a description of the proposed site. 

2. Two copies of the participating artists' and designers' biographies (resumes 
are not acceptable). 

"3. Two copies of a one-page description of why the project offers a unique 
opportunity for the collaborative team to plan or create a public artwork. 

4. One copy of evidence that the artist and designer have agreed to 

undertake the proposed project. (Please attach the letter of agreement.) 

"5. One copy of a one-page plan for payment of fees to the artist and the 
designer, including payment for proposals and planning activities. 

"6. One copy of a one-page description of plans for documenting the process 
and product of the project. 

"7. One copy of a one-page description of plans for long term maintenance of 
the project. 



Design Competitions : 

Organizations may apply for funding to conduct a design competition. 

the following information in all application packages: 



Include 



* 1 . Two copies of a detailed work plan giving a timetable and budget 

breakdown, outlining how the competition will proceed, and providing a 
plan for follow-up on competition results, press coverage, publication 
dissemination, and awards. Do not exceed three pages. 

*2. Two copies of a design program detailing the nature and scope of the 
design problem. If a program has not yet been developed, describe how it 
will be produced. Do not exceed three pages. 

3. One copy of the qualifications of a professional competition advisor or the 
criteria for selecting one. 

4. One copy of a list of potential jurors, including local participants, and the 
means by which they will be selected. 

*5. One copy of a brief description not to exceed two pages of competition 
awards, including cash prizes, contracts for completing the project, or other 
appropriate compensation, and a schedule for making such awards or 
compensation available to the competition winners or finalists. 

*6. One copy of a brief assessment, not to exceed one page, of the availability 
of funds for completing the work if the competition will result in 
construction or fabrication. 



information to be included in Design Access. 



26 



Special Application Requirements/ 

Project Grants for Organizations, 

continued 



Research and Theory Projects : 

If the proposed work includes an exploration of the aesthetic, economic, social, 
environmental, theoretical, philosophical, or cultural aspects of design, include 
two copies of an expanded narrative* (five pages or less) that: 

• Describes the topic, its significance, and its contribution to the design field. 

• Demonstrates a familiarity with the topic by virtue of related work and an 
ability to carry out the project. 

• Describes the scope of the project, including research methods and concepts, 
a work plan/schedule, and plans for dissemination of the results. 



• 



Design Programming bv Arts Agencies: 

If the proposed work involves program or project support for a state, local, or 

regional arts agency, applicants must submit: 

*1 . Two copies of a two-page or less description of the agency's prior design 
programming. 

2. One copy of resumes of participating staff and/or consultants, clearly 
establishing their expertise in design. 

*3. Two copies of an expanded narrative (five pages or less) describing the 
project to be undertaken, the design problem(s) to be addressed, and the 
benefits anticipated. 

4. For local arts agencies , one copy of the local government ordinance, 
charter, resolution, or contract that designates the local arts agency to 
operate in its behalf. 



< 



Awarding of Design Fellowships : 

If the proposed work involves the regranting of Endowment funds to support 

fellowships in the design disciplines, applicants must submit: 

*1. Two copies of documentation substantiating the fellowship program's 
existence prior to seeking Design Arts support in the current grant 
application. 

*2. Two copies of a description of the organization's selection process for sub- 
grantees. Do not exceed two pages. 

*3. Two copies of a list of the last two years' fellowship recipients and their 
qualifications. 



""Information to be included in Design Access. 



• 



27 



Planning Grants for Rural 
and Small Communities 



• 



Because rural and small communities often lack staff expertise or access to 
technical assistance, local issues can grow into large-scale design problems. This 
category supports rural and small communities in their efforts to solve planning 
and urban/rural design issues, particularly growth management and its effect on 
these communities, by providing funds to organizations for design assistance 
and demonstration projects. 



Eligibility 



Organizations applying for Planning Grants for Rural and Small Communities 

may be local or state governments, community or neighborhood organizations, 
colleges or universities, and independent nonprofit groups or institutions for 
projects located in rural counties of populations under 50,000 or towns under 
5,000 within major metropolitan areas. They must also meet the "Legal 
Requirements" on pages 38-41 and, if they have received an earlier Endowment 
grant, the "Reporting Requirements" on page 9. Organizations may not apply 
for the same project under more than one project grant category. 



Grant Amounts and 
Matching Funds 



Planning Grants for Rural and Small Communities range from $5,000 to 
$20,000. Each grantee organization must match the funds on at least a one- 
to-one basis. In-kind contributions may not be used for the entire match. 
Federal funds may not be used as any part of matching funds. 



Review Criteria 



• 



The Program supports work of exceptional merit that will advance the design 
arts. In reviewing applications, panelists consider the following factors: 

Local significance and support of the project. 

Applicant's demonstrated ability to carry out the project. 

Presentation and quality of written and visual materials. 

Applicant's ability to describe the project and procedure with clarity. 

Applicant's proposal for dissemination of materials, when appropriate. 

Appropriateness of the project budget. 

Applicant's ability to meet the "Special Application Requirements" listed on 
pages 24 (Projects to Produce a Design) and 28. 



Deadlines 



Applications for organizations in Planning Grants for Rural and Small Com- 
munities are received twice a year. Grant award or rejection announcements 
will, in most cases, be made within seven months of each application deadline. 
See the inside front cover for specific announcement and earliest project start 
dates. 

Deadlines for Planning Grants for Rural and Small Communities for Fiscal 
Year 1994 are June 18, 1993 and December 10, 1993. 

Please take advantage of technical assistance available from the Design Arts 
Program Specialists in preparing your complete application package. They are 
familiar with all aspects of the application process and will answer questions or 
direct you to other information sources. Late and incomplete applications 
will be rejected. 




28 



Special Application Requirements/ Organizations applying for Planning Grants for Rural and Small Communities 

Planning Grants for must submit formal application packages including the materials specified in 
Rural and Small Communities "Application Information for Organizations" on pages 21-22, 24 (Projects to 

Produce a Design), and the following materials: 



1 . Two copies of substantiation that the area to be served is located within a 
rural county of under 50,000 in population or towns under 5,000 within a 
major metropolitan area. 

2. Two copies of an expanded narrative (five pages or less) describing the 
design issue to be addressed by the project, its significance to the 
community, the methodology to be used, the local resources (staff and 
funds) to be utilized, outside resources required, and, if appropriate, plans 
for dissemination of materials. 



■"Information to be included in Design Access. 



• 



t 



• 



29 



Project Grants for 
Design Education 



• 



The Design Arts Program believes that citizens who are educated about the 
process of design are more likely to participate in shaping their environment, 
seek excellence in the design of buildings, public spaces and products, and 
exercise stewardship for the great legacy of American design in all its forms. This 
grant category is intended to support a wide range of design education 
activities including the production of educational materials, the development of 
curricula integrating design with other subjects, teacher training programs, the 
testing of new techniques and evaluation methods, and specific conferences, 
symposia or workshops relating to design education. 

Although the education of young people in grades pre-K - 12 and the 
development of professionals in institutions of higher education, are particular 
concerns of the Design Arts Program, this grant category is open to innovative 
projects that will reach and engage people of any age in either academic or 
informal settings. The Program encourages proposals that include more than 
one of the design disciplines, relate to one or more subject areas, find innovative 
ways to integrate design into the curriculum, and create reliable means of 
evaluating the role of design education in improving problem-solving skills and 
changing attitudes towards civic design responsibility. 



Eligibility 



Organizations applying for Project Grants for Design Education (including 
local and state governments, community or neighborhood organizations, 
colleges and universities, and independent nonprofit groups and institutions) 
must meet the "Legal Requirements" on pages 38-41 and, if they have received 
an earlier Endowment grant, the "Reporting Requirements" on page 9. 
Organizations may not apply for the same project under more than one project 
grant category. 



• 



Grant Amounts and 
Matching Funds 



Project Grants for Design Education range from $5,000 to $25,000. Each 
grantee organization must match the funds on at least a one-to-one basis. In- 
kind contributions may not be used for the entire match. Federal funds may not 
be used as any part of matching funds. 



Review Criteria 



The Program supports work of exceptional merit that will advance the design 
arts. In reviewing applications, panelists consider the following factors: 

Potential of the project to advance education in the design field. 

National, regional, or local significance of the project. 

Applicant's demonstrated ability to carry out the project. 

Presentation and quality of written and visual materials. 

Applicant's ability to describe the project and procedure with clarity. 

Applicant's proposal for evaluation of project results and dissemination of 
materials, when appropriate. 

Appropriateness of the project budget. 

Applicant's ability to meet the "Special Application Requirements" listed on 
pages 24-26 and 30. 




30 



Deadlines Applications for Project Grants for Design Education are received twice a year 
Grant award or rejection announcements will, in most cases, be made within 
seven months of each application deadline. See the inside front cover for 
specific announcement and earliest project start dates. 



Deadlines for Project Grants for Design Education for Fiscal Year 1994 are 
June 18, 1993 and December 10, 1993. 

Please take advantage of technical assistance available from the Design Arts 
Program Specialists in preparing your complete application package. They are 
familiar with all aspects of the application process and will answer questions or 
direct you to other information sources. Late and incomplete applications 
will be rejected. 



f 



Special Application Requirements/ Organizations applying for Project Grants for Design Education must submit 
Project Grants for Design Education formal application packages including the materials specified in "Application 

Information for Organizations" on pages 21-22 and two copies of an 
expanded narrative* (five pages or less) that: 



• 



Describes the project to be undertaken, the student group it seeks to 
educate, and the benefits anticipated for that group. 

Describes how the project or program would be implemented and sustained 
within the appropriate school system or university, if applicable. 

Describes the method for evaluating the results of the project or program 
and, when appropriate, a dissemination plan for this information. 



information to be included in Design Access. 



4 



I 



31 



• 



Project Grants for 
Design History and 
ocumentation 



Project Grants for Design History and Documentation support organizations 
engaged in preserving, collecting, exhibiting or documenting the history of 
American design. Projects may focus on any of the design disciplines and may 
range in methodology from research and writing to archival collection and 
filmmaking, but should demonstrate the potential to significantly contribute to 
the understanding and appreciation of design in the United States. Grant funds 
for any phase of the preservation, renovation, and rehabilitation design for 
historic structures are not available through this category (see Project Grants for 
Organizations on page 23 or Projects Grants for Arts Facilities Design on page 
33). Dissemination plans for all products and/or information resulting from 
Project Grants for Design History and Documentation -- films, books, collections, 
exhibitions, etc. -- are a priority. 



Eligibility 



Organizations applying for Project Grants for Design History and 
Documentation (including local and state governments, community or 
neighborhood organizations, colleges and universities, and independent 
nonprofit groups and institutions) must meet the "Legal Requirements" on 
pages 38-41 and, if they have received an earlier Endowment grant, the 
"Reporting Requirements" on page 9. Organizations may not apply for the 
same project under more than one project grant category. 



Grant Amounts and 
Matching Funds 



Project Grants for Design History and Documentation range from 
$5,000 to $25,000. Each grantee organization must match the funds on at 
least a one-to-one basis. In-kind contributions may not be used for the entire 
match. Federal funds may not be used as any part of matching funds. 



• 



Review Criteria 



The Program supports work of exceptional merit that will advance the design 
arts. In reviewing applications, panelists consider the following factors: 

Potential of the project to advance the understanding and appreciation of 
design in the United States. 

National, regional, or local significance of the project resource. 

Applicant's proposal for dissemination of materials. 

Applicant's demonstrated ability to carry out the project. 

Presentation and quality of written and visual materials. 

Applicant's ability to describe the project and procedure with clarity. 

Appropriateness of the project budget. 

Applicant's ability to meet the "Special Application Requirements" listed on 
pages 24-26 and 32. 




32 



Deadlines Applications for Project Grants for Design History and Documentation are 

received twice a year. Grant award or rejection announcements will, in most 
cases, be made within seven months of each application deadline. See the 
inside front cover for specific announcement and earliest project start dates. 



« 



Deadlines for Project Grants for Design History and Documentation for Fiscal 
Year 1994 are June 18, 1993 and December 10, 1993. 

Please take advantage of technical assistance available from the Design Arts 
Program Specialists in preparing your complete application package. They are 
familiar with all aspects of the application process and will answer questions or 
direct you to other information sources. Late and incomplete applications 
will be rejected. 



Special Application Requirements/ 

Project Grants for 

Design History and Documentation 



Organizations applying for Project Grants for Design History and 
Documentation must submit formal application packages including the 
material specified in "Application Information for Organizations" on pages 21-22 
and two copies of an expanded narrative* (five pages or less) that: 

• Describes the need for the project, the intended beneficiaries, and the 
benefits the project will provide. 

• Outlines the proposed workplan, methodology, and distribution plan for 
project results. 



information to be included in Design Access. 



f 



• 



33 



Project Grants for 
Arts Facilities Design 



• 



Project Grants for Arts Facilities Design support organizations seeking to 
research, devise and/or implement projects that will contribute to the advance- 
ment of the design process in the renovation, rehabilitation or creation of 
facilities that that are intended to accommodate the specific artistic needs of a 
community. The program/operations of facilities considered under this category 
must have an artistic mission. Grant monies are not available to fund market 
feasibility studies to determine whether a particular community can support such 
an arts facility. 



Eligibility 



Grant Amounts and 
Matching Funds 



Review Criteria 



• 



Deadlines 



• 



Organizations applying for Project Grants for Arts Facilities Design (including 
independent non-profit groups and institutions, local and state governments, 
community or neighborhood organizations, and colleges or universities) must 
meet the "Legal Requirements" on pages 38-41 and, if they have received an 
earlier Endowment grant, the "Reporting Requirements" on page 9. 
Organizations may not apply for the same project under more than one project 
grant category. 

Project Grants for Arts Facilities Design range from $5,000 to $25,000. 
Each grantee organization must match the funds on at least a one-to-one basis. 
In-kind contributions may not be used for the entire match. Federal funds may 
not be used as any part of matching funds. 

The Program supports work of exceptional merit that will advance the design 
arts. In reviewing applications, panelists will consider the following factors: 

National, regional, or local significance of the project. 

Market feasibility for the arts facility within the community. 

Applicant's demonstrated ability to carry out the project. 

Presentation and quality of written and visual materials. 

Applicant's ability to describe the project and procedure with clarity. 

Quality of the proposed consultants and/or the applicant's selection process 
for consultants. 



Appropriateness of the project budget. 

Applicant's ability to meet the "Special Application Requirements' 
pages 24 (Projects to Produce a Design) and 34. 



listed on 



Applications for Project Grants for Arts Facilities Design are received twice a 
year. Grant award or rejection announcements will, in most cases, be made 
within seven months of each application deadline. See the inside front cover for 
specific announcement and earliest project start dates. 

The deadline for Project Grants for Arts Facilities Design for Fiscal Year 1994 
are June 18, 1993 and December 10, 1993. 

Please take advantage of technical assistance available from the Design Arts 
Program Specialists in preparing your complete application package. They are 
familiar with all aspects of the application process and will answer questions or 
direct you to other information sources. Late and incomplete applications 
will be rejected. 



34 



Special Application Requirements/ Organizations applying for Project Grants for Arts Facilities Design must 
Project Grants for submit formal application packages including the material specified in 
Arts Facilities Design "Application Information for Organizations" on pages 21-22, 24 (Projects to 

Produce a Design), and the following materials: 

* 1 . Two copies of an expanded narrative (five pages or less) that: 



< 



• Describes the need for the project, the intended beneficiaries, and the 
benefits the project will provide. 

• Outlines the proposed workplan and methodology for project results. 

• Demonstrates the market feasibility for the facility within the community. 
Where appropriate, include the results of a needs assessment study. 

*2. One copy of the organization's mission statement, 
information to be included in Design Access. 



« 



• 



35 



Other Programs of Interest 



• 



Overall information about the Endowment and its programs is contained in the 
Guide to the National Endowment for the Arts, available from the Endowment's 
Public Information Office (202/682-5400). Those programs which may be of 
particular interest to individuals or organizations involved in the design fields are 
described briefly below. For further information, call the number provided or 
write: 



National Endowment for the Arts 
Nancy Hanks Center 
1100 Pennsylvania Avenue, N.W. 
Washington, DC 20506-0001 



.(Appropriate Program Name) 



Visual Arts 



The Visual Arts Program offers fellowships to professional artists working in a 
wide range of media. Support is also available for visual artists organizations and 
for visual artists' public projects, including public art, residencies, seminars, 
workshops, and demonstrations. (202/682-5448) 



Museum 



The Museum Program offers assistance to museums for special exhibitions, 
catalogues, and conservation. It also enables museums to engage consultants 
to identify problems and recommend solutions in the areas of storage of 
collections, security, and climate control and to undertake related renovation 
projects. (202/682-5442) 



Arts in Education 



• 



The Arts in Education Program provides grants to state arts agencies to advance 
the arts as basic in education. For more information, contact your state arts 
agency or the Endowment's Arts in Education Program. (202/682-5426) 

In addition, the Program develops and supports a variety of leadership initiatives; 
these may cover areas such as arts education research, dissemination, or model 
project development. Solicitation of proposals for specific initiatives is 
dependent on Program priorities and available funds. For information, please 
contact the Endowment's Arts in Education Program. (202/682-5426) 



Expansion Arts 



The Expansion Arts Program supports professionally directed arts organizations 
of high artistic quality which are deeply rooted in and reflective of culturally 
diverse, inner city, rural, or tribal communities. (202/682-5443) 



Media Arts: 
Film/Radio/Television 



The Media Arts Program offers assistance to individuals and nonprofit 
organizations involved in film, video, radio, and television. (202/682-5452) 



Presenting and Commissioning 



The Presenting and Commissioning (formerly Inter-Arts) Program assists 
presenting organizations, artists' communities, and interdisciplinary projects (the 
creation and production of new interdisciplinary work that explores the 
boundaries between arts disciplines, traditions, and/or cultures). (202/682- 
5444) 



Local Arts Agencies 



The Local Arts Agencies Program seeks to enhance the quality and availability of 
the arts by fostering the expansion of public support for the arts at the local 
level and by improving the process for allocation of local arts resources through 
support of designated local arts agencies. (202/682-5431) 



• 



State and Regional 



The State and Regional Program provides support to state arts agencies, regional 
groups of state arts agencies, and organizations providing services at a national 
level to state and regional arts agencies. (202/682-5429) 



36 



Set-Aside Funds 



National Endowment Arts 
Administration Fellows 



As part of a set-aside of funds instituted by the Endowment's authorizing 
legislation, grants are available to state arts agencies and regional consortia of 
state arts agencies for projects that raise the artistic capabilities of developing 
arts organizations or stimulate artistic activity and awareness and broaden publj 
access to the arts in rural and inner city areas and other areas that are 
underserved artistically. Grant categories that address these objectives and 
utilize these funds are in the following Arts Endowment Programs: 



• 



- State and Regional (Arts in Underserved Communities), 

- Local Arts Agencies (Support to Local Arts Agencies Serving Underserved 
Areas and Communities), 

- Expansion Arts (Rural Arts Initiative), 

- Folk Arts (grants for projects in the folk arts, state folk arts coordinators, and 
state apprenticeship programs), and 

- Presenting and Commissioning (consolidated support for regional 
organizations' performing arts presenting programs and services). 

For additional information, please contact the appropriate Arts Endowment 
Program or your state or regional arts agency. 

The Fellows Program is open to individuals with a professional background in 
arts management, leadership, or policy fields as a result of their experience in 
artistic, educational, philanthropic, cultural, or public sector organizations. The 
11 -week fellowships available for placement in various offices of the National 
Endowment for the Arts in Washington, DC permit participants to work as 
members of the Agency staff on special projects, assist with daily activities, 
attend seminars, and meet with leaders of the arts community from both the 
public and private sectors. The fellowship will help participants to become 
acquainted with Endowment policies and operations and to develop an 
understanding of a wide range of activities involving the arts throughout the 
country. Previous fellows have come from all over the country and have 
included arts educators, curators, graduate students, writers, poets, historians, 
presenters, advocates, lawyers, filmmakers, and state and local arts 
administrators. (202/682-5786) 



i 



Challenge Grants 



Challenge Grants are designed to strengthen institutional stability and to assist 
projects involving new concepts, fundamental change, or substantial departure 
from what was previously possible. Challenge grantees must match every 
Federal dollar with at least three dollars from other sources. Grants are available 
to institutions (including arts institutions, state and local arts agencies, regional 
organizations, consortia, and other organizations). (202/682-5436) 



Advancement 



The Advancement Program is designed to help organizations of artistic 
excellence develop specific strategies to eliminate deficiencies in organizational 
management practice, and to take carefully planned steps toward the 
achievement of long-range goals. The Program consists of two phases-Phase 
One: Planning/Technical Assistance, and Phase Two: Matching Advancement 
Grants (generally ranging from $25,000 to $75,000) which must be matched at 
least three-to-one. (202/682-5436) 

Current Advancement plans call for eligibility according to the following 
timetable: 



Fiscal Year '94: 



Fiscal Year '95: 



Dance, Expansion Arts, Folk Arts, Literature, Media Arts, 
Opera-Musical Theater, and Visual Arts. 

Arts in Education, Design Arts, Museum, Music, Presenting 
and Commissioning (formerly Inter-Arts), and Theater. 



• 



37 



Office for Special Constituencies 



• 



The Office for Special Constituencies assists individuals and organizations in 
making arts activities accessible to older adults, disabled people, and those in 
institutions. You may contact the office (202/682-5532 or 202/682-5496 
Voice/T.T.) for assistance and materials, including information on closed and 
open captioning (sub-titling of dialogue) for film/video, and examples of how 
arts groups make their programs available to special constituencies. Copies of 
The Arts and 504 (a how-to handbook for making the arts accessible to disabled 
people) may be obtained from the Government Printing Office, Superintendent 
of Documents, Washington, DC 20402 for $6.50 each. Specify stock number 
036-000-00047-3. 



International 



• 



If you are applying for a design project, you should refer to the Uniform Federal 
Accessibility Standard (UFAS) for guidance in making your building accessible. 
Free copies of UFAS and other information about barrier-free design, including 
accessibility solutions, are available from: 

Architectural and Transportation Barriers Compliance Board 

Office of Technical Service 

Suite 501, 1111 18th Street, N.W. 

Washington, DC 20036-3894 

202/653-7848 (Voice/Telecommunications Device for Deaf Persons) 

1-800-USA-ABLE (Voice/Telecommunications Device for Deaf Persons) 

The International Program works through advocacy and modest grantmaking to 
help ensure that the benefits of international artistic exchange are available to 
communities throughout the United States. Through the grant categories and 
partnerships described below, the Program seeks to honor and make visible 
around the world the diversity and richness of artistic expressions of the United 
States and to stimulate greater appreciation in this country of the finest cultural 
endeavors from abroad. Funds are available only to U.S. artists and U.S. arts 
organizations; projects must benefit U.S. artists, arts organizations, and/or 
audiences. 

International Projects Initiative -- supports U.S. arts organizations to 
undertake exemplary, innovative exchange projects, particularly those with a 
demonstrated benefit to the organization's home community. 

Fund for U.S. Artists at International Festivals and Exhibitions -- supports 
1) U.S. performing artists or ensembles who have been invited to appear at an 
international performing arts festival in another country; and 2) U.S. exhibitions 
for official U.S. government sponsorship at selected international visual arts 
events abroad. 

Travel Grants Pilot -- enables U.S. artists to carry out collaborative creative 
development projects with colleagues in Africa, Latin America, the Caribbean, 
and South or Southeast Asia. 

ArtsLink -- provides support for 1) U.S. artists undertaking collaborative projects 
with colleagues in the countries of Eastern Europe, Central Europe and the 
former Soviet Union; and 2) U.S. arts organizations wishing to host an artist or 
arts administrator from that region in a short-term professional residency. 

United State/Japan Artist Exchange Fellowship -- provides five fellowships 
each year to U.S. artists from a variety of disciplines to live and work in Japan for 
six months. 



• 



United States/Mexico Artist Residencies -- provides ten two-month 
residencies in Mexico each year to U.S. artists from a variety of disciplines. 
Participating artists will be involved in community outreach activities as part of 
the residency program. 

Please contact the International Program for further information. (202/682-5422) 



38 



Application Information 



Legal Requirements 



By law, the National Endowment for the Arts may support only those 
organizations that: 

• Are tax-exempt. 1 Organizations qualifying for this status must meet the 
following criteria: 

(1) No part of net earnings may benefit a private stockholder or individual. 

(2) Donations to the organization must be allowable as a charitable 
contribution under Section 170(c) of the Internal Revenue Code of 1954, 
as amended. A copy of the IRS determination letter for tax-exempt status 
or of the official document identifying the applicant organization as a 
unit of either state or local government must be submitted with each 
application. 

• Compensate professional personnel, laborers, and mechanics on Arts 
Endowment-supported projects at no less than prevailing minimum 
compensation as defined by the Secretary of Labor in parts 3, 5, and 505 of 
Title 29 of the Code of Federal Regulations. A copy of part 505 is available 
from the Endowment's Grants Office upon request. 



• 



Comply with the Federal requirements specified in 
below. 



'Assurance of Compliance" 



Generally speaking, in American Samoa, Guam, the Northern Mariana Islands, and the 
U.S. Virgin Islands, U.S. tax laws have an application similar to that in the United States 
However, in the Commonwealth of Puerto Rico, owing to special income exemptions, 
the application differs. Nevertheless, in all these areas arts organizations should be 
aware of their need to obtain tax-exempt status in order to qualify for Endowment 
support. Applications and inquiries concerning this matter may be made to the Internal 
Revenue Service's Exempt Organizations Office, 31 Hopkins Plaza, Baltimore, Maryland 
21201 (301/962-2590). 



• 



Assurance of Compliance 



By signing the application, the Applicant hereby assures and certifies that it will 
comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq.), 
Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), the Age 
Discrimination Act of 1975 (42 U.S.C. 6101 et seq.), the Americans with 
Disabilities Act of 1990 (42 U.S.C. 12101-12213), and, where applicable, Title IX 
of the Education Amendments of 1972 (20 U.S.C. 1681 et seq.) as well as all 
regulations of the National Endowment for the Arts issued pursuant to these 
statutes and that it immediately will take any measures necessary to comply. 

1) Title VI of the Civil Rights Act, as amended, provides that no person in the 
United States shall, on the grounds of race, color, or national origin, be 
excluded from participation in, be denied the benefits of, or be subjected to 
discrimination under any program or activity receiving Federal financial 
assistance. 

2) Section 504 of the Rehabilitation Act of 1973 provides that no otherwise 
qualified disabled individual in the United States, as defined in Section 7(6), 
shall, solely by reason of his or her disability, be excluded from participation 
in, be denied the benefits of, or be subjected to discrimination under any 
program or activity receiving Federal financial assistance. 



• 



39 

Assurance of Compliance, 3) Age Discrimination Act of 1975 provides that no person in the united States 
continued shall, on the basis of age, be excluded from participation in, be denied the 

benefits of, or be subjected to discrimination under any program or activity 
receiving Federal financial assistance. 

4) Americans with Disabilities Act of 1990 ("ADA") prohibits discrimination on 
the basis of disability in employment (Title I), State and local government 
services (Title II) and places of public accommodation and commercial 
facilities (Title III). 

5) Title IX of the Education Amendments of 1972 provides that no person in 
the United States shall, on the basis of sex, be excluded from participation 
in, be denied the benefits of, or be subjected to discrimination under any 
education program or activity receiving Federal financial assistance. 

The assurance with regard to the above laws and regulations shall obligate the 
Applicant for the period during which the Federal financial assistance is 
extended. There are two exceptions. If any personal property is acquired with 
Endowment assistance, this assurance shall obligate the Applicant for the period 
during which it retains ownership or possession of that property. If any real 
property or structure was furnished by Endowment funds or whose cost (such 
as renovation cost) was charged to a project supported by the Endowment, the 
grant recipient must obtain approval from the Endowment to use the real 
property in other projects when the grant recipient determines that the property 
is no longer needed for the purpose of the original project. Use in other projects 
shall be limited to those under other federally sponsored projects or other 
programs that have purposes consistent with those authorized for support by 
the agency. If these conditions are not met, the Endowment must require 
compensation for its earlier support. In such cases, the grant recipient shall be 
directed to pay the Federal government an amount computed by applying the 
Federal percentage or participation in the cost of the original project to the 
proceeds from the sale. 

For further information and copies of the nondiscrimination regulations identified 
above, write to the Division of Civil Rights, National Endowment for the Arts, 
1100 Pennsylvania Avenue, N.W., Washington, DC 20506-0001 or call 
202/682-5454. 

In addition, as required by regulations implementing Executive Order 12549, 
"Debarment and Suspension," the Applicant certifies, by submission of this 
application, that neither it nor its principals is presently debarred, suspended, 
proposed for debarment, declared ineligible, or voluntarily excluded from 
participation in this transaction by any Federal department or agency. It further 
agrees that it will include this clause without modification in all lower tier 
transactions (excluding contracts under $25,000), solicitations, proposals, 
contracts, and subcontracts. Where the Applicant or any lower tier participant is 
unable to certify to this statement, it shall include an explanation as part of the 
application package. 

Further, as required by the Drug-Free Workplace Act of 1988 (41 U.S.C. 701 et 
seq.; also implemented through the Debarment and Suspension regulations), 
the Applicant certifies that it will provide a drug-free workplace by: 

(a) publishing a statement notifying employees that the unlawful manufacture, 
distribution, dispensing, possession, or use of a controlled substance is 
prohibited in the grantee's workplace and specifying the actions that will be 
taken against employees for violation of such prohibition; 

(b) establishing an ongoing drug-free awareness program to inform employees 
about — 

(1) the dangers of drug abuse in the workplace; 

(2) the grantee's policy of maintaining a drug-free workplace; 



40 



Assurance of Compliance, (3) any available drug counseling, rehabilitation, and employee assistance 

continued programs; and 

(4) the penalties that may be imposed upon employees for drug abuse 
violations occurring in the workplace; 

(c) making it a requirement that each employee to be engaged in the 
performance of the grant be given a copy of the statement required by 
paragraph (a); 

(d) notifying the employee in the statement required by paragraph (a) that, as 
a condition of employment under the grant, the employee will — 

(1) abide by the terms of the statement; and 

(2) notify the employer in writing of his or her conviction for a violation of a 
criminal drug statute occurring in the workplace no later than five 
calendar days after such conviction; 

(e) notifying the agency in writing within ten calendar days after receiving 
notice under subparagraph (d)(2) from an employee or otherwise receiving 
actual notice of such conviction; employers of convicted employees must 
provide notice, including position title, to the grants officer as well as the 
grant number(s) of each affected grant; 

(f) taking one of the following actions, within 30 calendar days of receiving 
notice under subparagraph (d)(2), with respect to any employee who is so 
convicted- 

(1) taking appropriate personnel action against such an employee, up to 
and including termination, consistent with the requirements of the 
Rehabilitation Act of 1973, as amended; or 

(2) requiring such employee to participate satisfactorily in a drug abuse 
assistance or rehabilitation program approved for such purposes by a 
Federal, State, or local health, law enforcement, or other appropriate 
agency; 

(g) making a good faith effort to continue to maintain a drug-free workplace 
through implementation of paragraphs (a), (b), (c), (d), (e), and (f). 




The grantee should maintain on file the site(s) for the performance of work don 
in connection with the specific grant listing street address, city, county, state, 
and zip code. If this information is being submitted as part of your routine 
application materials, then disregard. 



• 



NOTE: An individual applicant certifies that as a condition of the grant, he or 
she will not engage in the unlawful manufacture, distribution, dispensing, 
possession, or use of a controlled substance in conducting any activity with the 
grant. 

If convicted of a criminal drug offense resulting from a violation occurring during 
the conduct of any grant activity, he or she will report the conviction, in 
writing, with 10 calendar days of the conviction, to the grants officer or other 
designee, and shall include the grant number(s) of each affected grant. 



• 



41 



Assurance of Compliance, 
continued 



• 



Explanation a nd Definitions 

1 . The time frame of when you are required to have a drug-free workplace program in 
place varies depending on the length of the grant project, as follows: (1) for a grant 
of less than 30 days performance duration, grantees shall have this policy statement 
and program in place as soon as possible, but in any case by a date prior to the date 
on which performance is expected to be completed; (2) for a grant of 30 days or 
more performance duration, grantees shall have this policy statement and program 
in place within 30 days after award; (3) where extraordinary circumstances warrant 
for a specific grant, the grants officer may determine a different date on which the 
policy statement and program shall be in place. 

2. "Employee" means the employee of a grantee directly engaged in the performance 
of work under the grant, including: (1) all "direct charge" employees; (2) all "indirect 
charge" employees, unless their impact or involvement is insignificant to the 
performance of the grant; and (3) temporary personnel and consultants who are 
directly engaged in the performance of work under the grant and who are on the 
grantee's payroll. This definition does not include workers not on the payroll of the 
grantee (e.g. volunteers, even if used to meet matching requirement; consultants or 
independent contractors not on the payroll; or employees of subrecipients or 
subcontractors in covered workplaces). 

3. For purposes of the Drug-Free Workplace Act of 1988, alcohol is not considered a 
controlled substance. 



• 



This assurance is given in connection with any and all financial assistance from 
the Endowment after the date this application is signed. This includes payments 
after such date for financial assistance approved before such date. The 
Applicant recognizes and agrees that any such assistance will be extended in 
reliance on the representations and agreements made in this assurance, and the 
United States shall have the right to seek judicial enforcement of this assurance. 
This assurance is binding on the Applicant, its successors, transferees, and 
assignees, and on the authorized official (or individual applicant, as appropriate) 
whose signature appears on the application. 



Reporting Burden 



Public reporting burden for this collection of information is estimated to average 
31 hours per response, including the time for reviewing instructions, searching 
existing data sources, gathering and maintaining the data needed, and 
completing and reviewing the collection of information. Send comments 
regarding this burden estimate or any other aspect of this collection of 
information, including suggestions for reducing this burden, to: Program 
Coordination Office, Room 628, National Endowment for the Arts, Nancy Hanks 
Center, 1100 Pennsylvania Avenue, N.W., Washington, DC 20506-0001; and 
to the Office of Management and Budget, Paperwork Reduction Project (3135- 
0062), Washington, DC 20503. 




42 

Instructions for Completing 
Organization Grant 
Application Form 
NEA-3 (Rev.) 



These instructions are keyed to the numbered sections of the application form 
on pages 47-50: 

I. Applicant organization. The name as provided here must be identical to 
that in the IRS determination letter for tax-exempt status or in the official 
document identifying the organization as a unit of either state or local 
government. 

If the organization has recently applied for but has not yet received IRS tax- 
exempt status, another eligible organization may act as sponsor for the 
applicant in the interim. This organization must be willing to assume 
responsibility for the project as well as for fiscal and administrative matters. 

II. Category under which support is requested. Check the box indicating 
the appropriate category. 

III. Period of support requested is the span of time necessary to plan, 
execute, and close out the proposed project. Please allow sufficient 
time in order to avoid requests for extensions. The project should not 
begin before the date listed in the Application Calendar on the inside front 
cover. 



IV. Employer I.D. #. Employer Identification Number (EIN) as assigned by the 
Internal Revenue Service. Do not use a Social Security Number. 



V. 



VI. 



Summary of project. In the space provided, please give the project a brief 
title (underline this on the form) and specify clearly how the requested funds 
will be spent. Make clear what is proposed, why it is significant, and what 
the organization's qualifications are to accomplish the work. In developing 
this summary, refer to the "Review Criteria" as well as the "Special 
Application Requirements" for each category. 



Estimated number of persons expected to benefit from this project is 

the total audience members, participants, students, or others (excluding 
employees) who are anticipated to benefit directly. 



• 



VII. Summary of estimated costs is a recapitulation of direct costs and 
indirect costs as shown on the second and third pages of the application 
form. See Instruction X for further explanation. 

VIII. Total amount requested from the National Endowment for the Arts 

should be rounded to the nearest $100. As these are matching grants, the 
amount shown here should not be more than 50 percent of the Total 
Project Costs in Section VII. The total amount requested from the 
Endowment should, when added to the total cited in Section XI ("Total 
Contributions, Grants, and Revenues"), equal the total cost of the project. 

IX. Organization total fiscal activity. If the applicant is part of a larger 

organization (e.g., a university or municipality), include only expenses of the 
specific department or program. 

A. Expenses should include Arts Endowment projects funded and 
anticipated. 

B. Contributions, grants, and revenues should include Endowment 
grants received and anticipated. 



• 



43 



• 



Instructions for Completing 

Organization Grant 

Application Form, 

continued 



• 



X. Budget breakdown of summary of estimated costs. 

A. Direct costs are those which can be specifically identified with the 
project. 

1 . Salaries and wages must be estimated at rates no less than 

prevailing minimum compensation as set out in the Code of Federal 
Regulations. See page 38. Fringe benefits may be included here 
only if not included as indirect costs. 

*2. Supplies and materials include consumable supplies, raw materials 
for the fabrication of project items, and items costing less than 
$5,000 per unit or with an estimated useful life of one year or less. 

3. Travel must be estimated according to the applicant's established 
travel practice, providing that the travel cost is reasonable and all 
travelers use transportation costing no more than air coach 
accommodations. Foreign travel, if any is intended, must be 
specified in this section. There are specific restrictions involving 
foreign travel. Please call the Design Arts Program for more 
information. 

*4. Permanent equipment includes purchased equipment costing 
$5,000 or more per unit with an estimated useful life of more than 
one year. Written justification should include a brief description of 
the items. The Endowment has a general policy against support of 
capital improvements and major construction. 

*5. Fees for services and other expenses include consultant and 
artist fees, honoraria, contractual services, rental of space or 
equipment, photocopying, telephone, postage, and transportation 
of items other than personnel. With consultant and artist fees, 
honoraria, or contracts for personal or professional services, please 
specify number of persons and applicable fee, rate, or amount of 
each. Do not include entertainment, fines and penalties, bad debt 
costs, contingencies, or costs incurred before the beginning of the 
official grant period. 

*Costs of program accommodations for people with various 
disabilities (e.g., sign language interpreters, cassette recordings of 
printed materials or large print labeling, audio description, hearing 
amplification systems) are generally eligible project costs. 

B. Indirect costs are those costs incurred for common or joint objectives 
and not readily assignable to specific activities. They may be computed 
by the application of an indirect cost rate established as a result of 
negotiation with the Office of Inspector General, National Endowment 
for the Arts, Nancy Hanks Center, 1100 Pennsylvania Avenue, N.W., 
Room 207, Washington, DC 20506-0001, or another Federal agency. 




44 



Instructions for Completing 

Organization Grant 

Application Form, 

continued 



XI. Contributions, grants, and revenues. The Arts Endowment generally 
requires each applicant to obtain at least half the total cost of each project 
from non-Federal sources. Specify all sources of matching funds. 

A. Contributions: 



1 . Cash may include donations, salaries of staff who will be working on 
the project, and cash from the organization. 

2. In-kind contributions at the fair-market value of essential items that 
are wholly or partially consumed on the project. In-kind 
contributions include such items as donated time, services, 
equipment, and facilities. They must also be reflected in the 
Total Project Costs . 

B. Grants include all or a pro rata share of anticipated grants either wholly 
or partially restricted for use on this project. (Do no! list any Arts 
Endowment grants anticipated or received.) A grant is generally 
characterized by written authority to spend up to a specific amount of 
money for a specified purpose. 

C. Revenues include all other funds, regardless of source, expected to be 
used on this project. 

XII. Final Reports on all completed grants from any Arts Endowment Program 
since (and including) FY '84 must have been submitted to maintain 
eligibility. Do not include final reports with your application package. 

XIII. Delinquent Debt. Applicant certifies that it is not delinquent on any 
Federal debt or, if it is, provides explanatory information. Examples of 
relevant debt include delinquent taxes, audit disallowances*, benefit 
overpayments. 

*Recipients of a "Notice of Grants Cost Disallowances" letter who have not 
repaid the disallowed amount or who have not resolved the disallowance are 
considered to be delinquent. 

XIV. Certification must be signed by an official of the applicant organization 
with legal authority to obligate the organization (Authorizing Official). See 
also "Assurance of Compliance" on pages 38-41. 




• 





OMB No. 3135-0062 Expires 12/31/95 45 


Design Arts Individual Grant Application Form NEA-2 (Rev.) 

pw j QQyi Three clear copies must be submitted together with other required materials to: Information Manage- 
r T 1 57%7t ment Division/DAP, 8th Floor, National Endowment for the Arts, Nancy Hanks Center, 1 100 Pennsyl- 
vania Avenue, N.W., Washington, DC 20506-0001. 


1 1. Name (last, first, middle initial): 


5. U.S. citizenship: Visa h 
Yes No 


Jumber: 




2. Mailing address: 


6. Professional field or discipline: 


7. 


8. Period of support requested: 
(See Earliest Project Beginning 
Date on Application Calendar) 

Starting 

month day year 
Ending 


Birth Date 


3. Phone: ( ) 


4. Category under which support is requested: 
I Project Grants for Individuals 

□ Individual Grants for Design Innovation 

□ USA Fellowships 


Place of Birth 


Social Security Number 


month day year 


9. Description of proposed activity. (See page 1 1 for what to include. Complete in space provided. DO NOT continue on additional 
paaes.) TITLE (please underline): 

List any anticipated final products which would result from the proposed project: 

NOTE: If you receive a grant, do you wish to have your application materials included in Design Access (see page 7)1 
□ Yes □ No 


10. Amount requested from the National Endowment for the Arts (rounded to nearest $1 00): $ 




Allocated as follows: Time $ Materials $ 


Travel $ 


(NOTE: Time, materials, and travel must equal total amount requested.) 


1 1 . Career summary or background. (Complete in space provided. Resumes must also be sent as supplemental material.) 

I 



(Continued on reverse) 



46 

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OMB No. 3135-0062 Expires 12/31/95 47 



Design Arts 

FY 1994 



Organization Grant Application Form NEA-3 (Rev.) 

Three clear copies must be submitted together with other required materials to: Information Manage- 
ment Division/DAP, 8th Floor, National Endowment for the Arts, Nancy Hanks Center, 1 100 Pennsyl- 
vania Avenue, N.W., Washington, DC 20506-0001. 



I. Applicant Organization (name, address, zip) 



Telephone: 



Category under which support is requested: 

□ Project Grants for Organizations 

D Planning Grants for Rural and Small 
Communities 

□ Project Grants for Design Education 

D Project Grants for Design History and 
Documentation 

D Project Grants for Arts Facilities Design 



III. Period of support requested: 
(See earliest project beginning 
date on Application Calendar) 
Starting 



Ending 



month day year 



month day year 



IV. 



Employer I.D. Number 



V. Summary of project description (Complete in space provided. DO NOT reduce copy or continue on additional pages. 
TITLE (Please underline): 



List any anticipated final products which would result from the proposed project: 



NOTE: If you receive a grant, do you wish to have your application materials included in Design Access (see page 7)? 
□ Yes □ No 



VI. Estimated number of persons expected to benefit from this project: 



VII. Summary of estimated costs (recapitulation of budget items in Section X) 
A. Direct costs 

Salaries and wages 

Fringe benefits 

Supplies and materials 

Travel 

Permanent equipment 

Fees and other 



Total cost of project 
(rounded to nearest $100) 



Total direct costs $ 



B. Indirect costs 



Total project costs $ 



VIII. Total amount requested from the National Endowment for the Arts 
NOTE: This amount (Amount requested): $ _ 

PLUS Total contributions, grants, and revenues (XI., page 3) + _ 
MUST EQUAL Total project costs (VII. above): = _ 



IX. Organization total fiscal activity Most recently completed fiscal period 

A. Expenses 1. $ 

B. Contributions, grants, & revenues 1. $ 



Estimated for current fiscal period 

2. $ 

2. $ 



48 













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49 



• 



• 



X. Budget breakdown of summary of estimated costs (continued) 

Amount 
4. Permanent equipment $ 


3 




















Total permanent equipment 


$ 












Amount 
5. Fees for services and other expenses (list each major type separately) $ 


















































Total fees and other 


$ 








B. Indirect costs 

Rate established by attached negotiation agreement with 
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Rate % Base 


Amount 

$ 










XI. Contributions, grants and revenues (for this project) 

A. Contributions Amount 

1. Cash $ 

2. In-kind contributions (list each major item) 






























Total contributions 
Grants (do not list any Endowment grants anticipated or received) 


$ 


B. 
























Total grants 
Revenues 


$ 


C. 


























Total revenues 


$ 


Total contributions, qrants, and revenues for this project 


$ 











50 

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spoday ibuij nx 



• 



51 

Design Arts Program FY94 Application Checklist 



• 



Please complete the checklist below to assure that all required materials are included in your application package, 
ncomplete applications will be rejected. This is solely for your own use. It does not need to be included in your 
pplication package. 



• 



CATEGORIES OF FUNDING FOR INDIVIDUALS: 

ALL APPLICANTS : 

□ Individual Grant Application Form NEA-2 (Rev.) 
(3 copies; one must be typed, signed original) 

□ Resume 

□ 3-5 Letters of support (original and 1 copy) 
D Contents sheet 

D Application Acknowledgment Card 
D Current grantees-status report 



Project Grants for Individuals: 

Projects to Produce a Design : 

□ Portfolio 

D Expanded narrative (2 copies) 

□ Photographs/drawings of site 
D Plan for implementing barrier-free design (2 copies) 



Research and Theory Projects : 

□ Expanded narrative (2 copies) 

Communication Projects : 

□ Expanded narrative (2 copies) 

D Resumes and samples of previous work by individuals involved in project 



Individual Grants for Design Innovation: 

□ Expanded narrative (2 copies) 

D Samples of applicant's previous work 



USA Fellowships: 

D Expanded narrative (2 copies) 

D Description of career accomplishments/future directions (2 copies) 

n Proposed travel itinerary (2 copies) 

□ Samples of applicant's previous work 




52 



Design Arts Program FY94 Application Checklist 

Please complete the checklist below to guide you in assembling your application package. Incomplete applications 
will be rejected. This is solely for your own use. It does npi need to be included in your application package. 



CATEGORIES OF FUNDING FOR ORGANIZATIONS: 



ALL APPLICANTS: 



□ Project Grant Application Form NEA-3 (Rev.) (3 copies; one must be typed, signed original) 

□ Resumes of key personnel/consultants 

□ 3-5 Letters of support (original and 1 copy) 

□ Contents sheet 

□ IRS letter for tax exempt status (2 copies) 

□ Application Acknowledgment Card 

□ Current grantees-status report 



Project Grants for Organizations 

Projects to Produce a Design : 
I Qualifications and portfolios of participating designers 

□ Expanded narrative (2 copies) 

□ Photographs/drawings of site 

□ Plan for implementing barrier-free design (2 copies) 

Communication Projects : 

□ Expanded narrative (2 copies) 

□ Resumes and samples of previous work by 
individuals involved in project 

Artist/Designer Collaborations : 

□ Description of proposed site (2 copies) 

□ Bios of participating artists and designers (2 copies) 

□ Description of unique opportunity for team (2 copies) 

□ Letter of agreement 

□ Plan for payment of fees 

□ Description of plans for documentation 

□ Description of plans for long term maintenance 

Design Competitions : 

□ Detailed work plan (2 copies) 

□ Design program (2 copies) 

□ Qualifications of/criteria for selecting competition 
advisor 

□ List of potential jurors 

□ Description of competition awards 

D Assessment of availability of funds for completing work 

Research and Theory Projects : 

□ Expanded narrative (2 copies) 

Design Programming by Arts Agencies : 

□ Description of agency's prior design programming 
(2 copies) 

□ Resumes of participating staff/consultants 

□ Expanded narrative (2 copies) 

D For local arts agencies, local government ordinance, 
charter, resolution, or contract designating agency to 
operate in its behalf 



Awarding of Design Fellowships : 

□ Documentation of fellowship program's prior 
existence (2 copies) 

□ Description of selection process for 
subgrantees (2 copies) 

□ List of last 2 years' fellowship recipients and 
qualifications (2 copies) 



Planning Grants for Rural and Small 
Communities 

□ Substantiation of population of area to be served 
(2 copies) 

Expanded narrative (2 copies) 
Qualifications and portfolios of participating 
designers 

Photographs/drawings of site 
Plan for implementing barrier-free design 
(2 copies) 



• 



□ 

□ 

□ 
□ 



Project Grants for Design Education 

□ Expanded narrative (2 copies) 



Project Grants for Design History and 
Documentation 

□ Expanded narrative (2 copies) 



Project Grants for Arts Facilities Design 

□ Expanded narrative (2 copies) 

□ Organization's mission statement 

D Qualifications and portfolios of participating 
designers 

□ Photographs/drawings of site 

□ Plan for implementing barrier-free design 
(2 copies) 



• 




Design Arts Program, Room 627 
National Endowment for the Arts 
Nancy Hanks Center 
1100 Pennsylvania Avenue, N.W. 
Washington, DC 20506-0001 

Official Business 



Postage and Fees Paid 

National Endowment 

for the Arts 

NEA-635 






FY 1994 Design Arts Program 



Application Acknowledgment Card 



Complete and return this card with your application. It will be returned to you to ac- 
knowledge receipt of your application to the National Endowment for the Arts. Please 
be sure to fill in your name and complete the mailing address on the reverse side. 



Application number - Arts Endowment use only Date 

Please check below the category under which you are applying. (Check one only): 

EH Project Grants for Organizations LJ Project Grants for Individuals 

O Planning Grants for Rural and EH Individual Grants for Design Innovation 

□ USA Fellowships 



Small Communities 

LI Project Grants for Design Education 

CH Project Grants for Design History 
and Documentation 

CH Project Grants for Arts Facilities Design 



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